HR Payroll & Global Mobility Specialist
București
JOB MISSION:
Ensure the accuracy and compliance of payroll and personnel administration processes for the assigned companies, as well as provide operational and legal support in managing the international mobility of CRH employees in Romania (Romanian employees working for other regions, as well as foreign employees working in or for Romania). Responsible for monitoring and ensuring compliance with GDPR regulations and data security.
RESPONSIBILITIES:
Manages global mobility operations for all companies within the CRH group in Romania.
Collaborates with the CRH global mobility team and the global mobility service provider to ensure compliance with legal requirements and internal procedures for current employees, collaborators, secondees, as well as future employees.
Prepares documentation for visas, residence permits, tax declarations, A1 forms, etc., both for group employees and partners, including their minor children.
Collaborates with HR, legal, finance teams, and external providers.
Prepares internal reports and responds to requests from the Global Mobility CRH team.
Monitors and ensures timely fulfilment of legal obligations so that hiring/secondment of employees complies with business requirements.
Maintains and prepares personnel files for all secondees and collaborators within the Global Mobility responsibility area.
Provides support for obtaining documents and submitting them to state institutions.
Prepares, tracks, and archives personnel files for the assigned companies.
Submits in REVISAL, according to legal provisions and deadlines, all changes regarding individual employment contracts, new contracts, and contract terminations for the assigned companies.
Checks supporting documents submitted by employees for reimbursement of company-provided aid (e.g., aid for death, marriage, childbirth, etc.) and after ensuring all supporting documents are present, enters them into the manual payment application for approval and payment.
Sends monthly information to colleagues in other departments for updating various IT tools with personal or contractual employee data for assigned companies and employee status changes (entries/exits/suspensions).
Performs monthly payroll calculations for the assigned companies.
Responsible for ordering meal vouchers, gift vouchers, vacation vouchers cards as needed and for their replenishment according to internal procedures.
Completes monthly/quarterly/annual statistical reports for the assigned companies.
Performs other tasks assigned by the supervisor, consistent with professional training and experience.
Ensures operation in the HR department’s IT systems of all information received from HRBPs regarding new hires, contract modifications, terminations, and organizational changes (e.g., BU, CC, HRBP, timekeeper modifications).
Creates new accounts in employee-used applications for new hires (SF account, Me account, etc.).
Prepares monthly reports (consolidated HRBP-level statistics, personnel entry-exit reports for external providers, etc.) and other reports requested by direct managers or the HR Director.
Responds to employees’ questions regarding personnel administration and payroll procedures, Collective Labour Agreement (CCM), Internal Rules, Individual Employment Contract (CIM), payroll calculation, benefits.
Resolves various situations related to deductions and payroll calculation.
Maintains files with changes (insurance terminations, dependents, union memberships, allowances, garnishments).
Prepares reports for internal/external audit as needed.
Issues bank certificates, unemployment certificates, CIC, liquidation notes, etc., to employees.
Periodically informs HRBPs and managers about probation period or fixed-term employment contracts, and about automatic CIM terminations due to fulfillment of minimum conditions for retirement age.
Submits reports to accounting (deductions, payment summaries, payroll summaries, D112 info for tax payments, allocation of gift/vacation vouchers on cost centers, etc.).
Collaborates with state institutions (ITM, AJOFM, Health Insurance Houses, etc.) and HR service providers.
Runs and ensures monthly correctness of D112 data for assigned companies.
Ensures that personnel files for the recovery of medical leave payments supported by FNUASS or for workplace accident medical leave are correctly and completely prepared monthly or as needed.
Submits medical leave recovery files to authorities within legal deadlines.
Schedules occupational health examinations for persons about to be hired and periodically for employees, before their certificates expire.
Notifies HRBPs and employee managers about employees with a status other than fit (e.g., conditionally fit, unfit).
Collaborates with other company departments and provides support in all labour relations matters.
DURING CLOSING PERIODS, RESPONSIBILITIES INCLUDE:
Verifying that all contract changes, hires, and terminations are correctly and fully processed and transferred to the SAL system.
Verifying medical leaves and resolving arising issues.
Calculating and recording bonuses, premiums, and other salary elements.
Verifying timesheets and transferring them to payroll after validation.
Executing and verifying payroll calculations.
Running payroll payment files and uploading them into the online banking application for approval by authorized personnel.
Verifying payroll summaries against accounting notes and transferring them to accounting for SAP posting.
Preparing reports on deductions, garnishments, production hours, safety hours, personnel movements, reporting to external providers, and other requested reports.
Printing pay slips and archiving payroll-related documents physically or electronically.
SKILLS REQUIRED:
Minimum 2 years of experience in a multinational company in a similar position.
Experience in global mobility is an advantage (managing EU and non-EU employees).
Higher education completed, preferably in economics or law.
Experience in payroll processing and personnel file management for multiple entities across diverse sectors.
Experience operating payroll and personnel administration software.
Good communication skills.
Efficient resource management and accuracy.
Analytical skills and attention to detail.
Teamwork availability.
Advanced computer skills (Word, Excel, Outlook, PowerPoint).
Very good knowledge of labor legislation and payroll-related taxation.
Maintaining confidentiality of information.
English language – minimum B1 level (written and spoken).